Purchasing

Posting Number:  11-12-054PD  Project Name:  Bid Summary Capital Avenue Tower Project - Two Options  Opening Date:  1/19/2012  Opening Time:  2:00:00 PM  Due Date:  1/19/2012  Due Time:  2:00 PM  Status:  Open  Description:  CAPITAL AVENUE TOWER PROJECT TWO OPTIONS     The bid summary is avaiable to download

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Posting Number:  RFP11-058PR  Project Name:  Concession Services  Opening Date:  1/30/2012  Opening Time:  2:00:00 PM  Due Date:  1/30/2012  Due Time:  2:00 PM  Status:  Open  Description:   REQUEST FOR PROPOSALS NO. RFP11-0586PR     The City of Medford will receive sealed proposals for Indoor Concessionaire Services as described in the scope of work set forth herein.  Proposals will be received by the City of Medford, by Kathy Ameral, City of Medford Purchasing Manager 411 W. 8th Street, Room 390 Medford, Oregon 97501, until 2:00 PM, local time, January 30, 2012.      Responses will be opened publicly after the proposal closing at 2:00 PM local time January 30, 2012.   DESCRIPTION:                    The City of Medford requires the services of a vendor who will provide food and beverage concession services at the U.S. Cellular Community Park Softball/Baseball Complex as described in the scope of work set forth herein.   The Request for Proposal packet may be obtained from the office of the City of Medford Purchasing Manager, 411 W. 8th Street, Room 390, Medford, Oregon 97501, by calling (541) 774-2035, or from our website at www.ci.medford.or.us.  Packets obtained from other sources are not valid documents and do not list you on the distribution list of packet holders.   In accordance with ORS 279B.100 the City of Medford may cancel the procurement or reject any Proposal not in compliance with all prescribed public Request for Proposal procedures and requirements, or may reject for good cause, any or all Proposals upon a finding of the City that it is in the public interest to do so.   All respondents must state at the appropriate place in the proposal documents, whether or not the respondent is a resident as defined in ORS 279A.120.  A percentage increase, as determined by the Department of General Services, will be added to non-resident's bids for the purpose of determining the lowest qualified respondent.   Proposals received after the time established for receiving proposals will not be considered. ORAL, TELEGRAPHIC, TELEPHONE, ELECTRONIC OR FACSIMILE PROPOSALS ARE NOT ACCEPTABLE.   The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background, sexual orientation, or national origin.  For further information about this equal opportunity policy, contact the City of Medford Human Resources Office, (541) 774-2010.  For questions regarding this proposal, contact the City of Medford City of Medford Purchasing Manager at (541) 774-2035.

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Posting Number:  S11-12-061PW  Project Name:  Surplus Electric Hyster Forklift  Opening Date:  2/1/2012  Opening Time:  11:00:00 AM  Due Date:  2/1/2012  Due Time:  11:00 AM  Status:  Open  Description:   SURPLUS Electric Hyster Forklift FOR SALE   (NO.S11-12-061PW)   The City of Medford is offering to sell a used electric Hyster Forklift to the highest responsible bidder. Minimum bid is $3,000.00. Unit is in fair condition. Sealed bids will be received until 11:00 a.m., local time, February 1, 2012, in the Purchasing Manager’s office located in Room 390, Medford City Hall 97501; thereafter they will be opened and read publicly. NO FACSIMILE BIDS WILL BE ACCEPTED. In accordance with ORS 279B.100 the City of Medford may cancel the procurement or reject any Bid not in compliance with all prescribed public Request for Quotation procedures and requirements, or may reject for good cause, any or all Bids upon a finding of the City it is in the public interest to do so.  For bid forms write or call Kathy Ameral, Purchasing Manager, 411 W. 8th Street, Medford, OR  97501; (541) 2035.  (All qualified bidders can be assured that their proposal will receive fair and equitable consideration without regard to race, religion, sex, age, national origin, ethnic background or handicap.)

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Posting Number:  RFQ11-059PW  Project Name:  12-13 Ton Capacity Transfer-Dump Trailer  Opening Date:  2/7/2012  Opening Time:  11:00:00 AM  Due Date:  2/7/2012  Due Time:  11:00 AM  Status:  Open  Description:  The City of Medford is requesting quotations on a 12-13 Ton Capacity, transfer-dump trailer very                                                       similar to “TranSteel” transfer-dump trailers # 9399 &#9400 within the City of Medford’s Operations                                                       Fleet that shall be fully compatible with the City’s existing transfer -dump trucks, # 8372, # 8373, #9651,  #10855 and #756.

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Posting Number:  11-12-055FD  Project Name:  Fire Station Alerting System  Opening Date:  2/15/2012  Opening Time:  2:00:00 PM  Due Date:  2/15/2012  Due Time:  2:00 PM  Status:  Open  Description:   City of Medford, Oregon RFP #11-12-055FD CLOSING DATE: February 15, 2012 CLOSING TIME: 2:00 P.M. (LOCAL TIME) To Provide: FIRE STATION ALERTING SYSTEM   Sealed proposals will be received until, but not after, 2:00 p.m. (local time), February 15, 2012.  One (1) signed original and six (6) copies of each proposal shall be sealed in an envelope, addressed to the City of Medford, office of Kathy Ameral, Purchasing Manager, 411 W. 8th Street, Medford, Oregon  97501, showing on the outside of the envelope the name of the firm and the words “FIRE STATION ALERTING SYSTEM - RFP #11-12-055FD."  Please clearly identify the original copy with the printed words “Original Copy.”   Proposers mailing proposals should allow normal mail delivery time to ensure timely receipt of their proposals.  Any proposal received after the scheduled closing time for receipt of proposals will not be considered and will be returned to the Proposer unopened.  Proposals that are delivered to an office other than the office identified above will not be accepted.  It is the sole responsibility of the party submitting the RFP response to ensure that the proposal is received at the designated location on or before the deadline.   The RFP documents are available from the office of the City of Medford, Purchasing Manager, 411 W. 8th Street Room 390, Medford, OR 97501, weekdays between the hours of 8:00 AM – 12:00 Noon and 1:30 PM - 4:00 PM.  If preferred, a copy can be downloaded from the city’s website: www.ci.medford.or.us, or by calling(541) 774-2035.   Any objections to or comments upon the RFP specifications must be submitted in writing to the office of the Purchasing Manager, 411 W. 8th Street, Room 390, Medford, OR 97501.  They must be received no later than ten (10) City business days before the RFP closing date.     A mandatory two (2) day pre-proposal meeting will be held for this RFP beginning at 8:00 AM on January 26th and 27th, 2012.  Meet at the Emergency Communications of Southern Oregon, 400 Pech Road, Central Point, Oregon  97502.   Proposals must be accompanied by a Bid Security as prescribed in Section 4: Information and Instruction to Proposers, payable to the City of Medford, Oregon, in an amount not less than ten (10) percent of the amount Proposal. Proposal security shall be based on the more costly option. The successful Proposer will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in Section 4: Information and Instruction to Proposers.  A bid form is attached hereto as Exhibit A.   All proposers must state at the appropriate place in Section 7: Resident Proposer’s Certificate, whether or not the proposer is a resident as defined in ORS 279A.120.  A percentage increase, as determined by the Department of General Services, will be added to non-resident's proposals for the purpose of determining the lowest qualified proposer.   No Proposal for a construction contract shall be received or considered unless the Proposer is registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board as required by ORS 671.530.   This project is a prevailing wage project.  Submission of a Proposal constitutes agreement by the Proposer stating that provisions of ORS 279C.800 to 279C.870 will be met.  This contract is subject to the federal prevailing wage required under the Davis-Bacon Act (40 USC 3141 et seq.), no Proposal will be received or considered by the City of Medford unless the Proposal contains a statement by the Contractor that 40 USC 3141 et seq. will be complied with. The CITY will use the federal requirements (29 CFR 1.6) to set both state and federal rates.  Davis Bacon wage determinations applicable to this project are the ones for year 2012 and can be found on the website:  http://www.gpo.gov/davisbacon   In accordance with ORS 279B.100 the City of Medford may cancel the procurement or reject any Proposal not in compliance with all prescribed public Proposal procedures and requirements, or may reject for good cause, any or all Proposals upon a finding of the City it is in the public interest to do so.   The Contract, if awarded, is to be awarded to the lowest responsive, and responsible proposer.   This project does not contain asbestos abatement work and the contractor or (any) subcontractor will not be required to be licensed by the Department of Environmental Quality (ORS 468.883).    The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background, sexual orientation, or national origin.  For further information about this equal opportunity policy, contact the City of Medford Personnel Office, (541) 774-2010.  For questions regarding this proposal, contact the City of Medford Purchasing Manager at (541) 774-2035.

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Posting Number:  RFP11-12-067PR  Project Name:  Update Master Plan for Hawthorne Park  Opening Date:  3/2/2012  Opening Time:  2:00:00 PM  Due Date:  3/6/2012  Status:  Open  Description:   REQUEST FOR PROPOSAL Consultant Services for Development of AN UPDATED Master Plan FOR HAWTHORNE PARK RFP Number:  RFP11-12-067PR   Sealed proposals to identify firms interested in and capable of developing an Updated Master Plan for Hawthorne Park will be received by Kathy Ameral, Purchasing Manager, City of Medford until 2:00 PM on March 6, 2012. Proposals may be delivered personally to the Purchasing Manager’s office located at 411 W. 8th St., Room 390, Medford, Oregon, or mailed to the Purchasing Manager at 411 W. 8th St., Room 390, Medford, OR 97501; however, if mailed, the responsibility of their delivery on time to the office of the Purchasing Manager is wholly upon the bidder. Bids received after the designated date and time will either be retained or returned unopened, but they will not be considered.   As soon thereafter as possible, the proposals will be opened publicly and read aloud.   DESCRIPTION:   The City of Medford Parks & Recreation Department, on behalf or the Medford Urban Renewal Agency (MURA) has issued this request for proposal to identify firms interested in and capable of developing an updated Master Plan for Hawthorne Park.        The Request for Proposal packet may be obtained from the office of the Purchasing Manager, 411 W. 8th Street, Room 390, Medford, Oregon 97501, by calling (541)774-2035, or from our website at www.ci.medford.or.us . Packets obtained from other sources are not valid documents.   In accordance with ORS 279B.100 the City of Medford may cancel the procurement or reject any Proposal not in compliance with all prescribed public Request for Proposal procedures and requirements, or may reject for good cause, any or all Proposals upon a finding of the City it is in the public interest to do so.   All respondents must state at the appropriate place in the bid documents, whether or not the respondent is a resident as defined in ORS 279A.120. A percentage increase, as determined by the Department of General Services, will be added to non-resident’s bids for the purpose of determining the lowest qualified respondent.   Proposals received after the time established for receiving proposals will not be considered. FACSIMILE PROPOSALS ARE NOT ACCEPTABLE.   The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background, sexual orientation, or national origin. For further information about this equal opportunity policy contact the City of Medford Personnel Office, (541) 774-2010. For questions regarding this proposal, contact the City of Medford Purchasing Manager at (541) 774-2035.

Request Bid Packet and/or Plan Holder List and Other Information